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Data Privacy Notice


1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. The processing of personal data is governed by the General Data Protection Regulation, (the “GDPR”). This new data protection regulation is effective from 25th May 2018.

2. Who are we?

The PCC and Vicar of St. John’s Church, Hensingham, are the data controllers, (contact details can be found here). This means they decide how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC of St John’s Hensingham complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:
  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution
  • To administer membership records
  • To manage our employees and volunteers
  • To maintain our own accounts and records, (including the processing of gift aid applications)
  • To inform you of news, events, activities and services running within the parish
  • In certain circumstances, (and with permission of the individuals concerned), to share your contact details with the Diocesan office so they can inform you about roles, events, and activities in which you may be interested.

Website usage

St John's Church uses Google Analytics to generate usage information of our website, (

Google Analytics uses the IP address of visitors to a website to generate pseudonymous statistics related to pages viewed, when those views occurred, etc. The results of this data are published in our annual AGM report.

This information is not shared with third parties.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your gift aid donations and keep you informed about diocesan events.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement
  • Legitimate Interest - where processing is carried out by a not-for-profit body such as a church provided:
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church.

6. How long do we keep your personal data?

We keep data in accordance with our Data Retention Policy and the guidance set out in the guide “Keep or Bin: The Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
  • The right to request a copy of your personal data which the PCC of St John’s Hensingham holds about you
  • The right to request that the PCC of St John’s corrects any personal data if it is found to be inaccurate or out of date
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St John’s Hensingham to retain such data
  • The right to withdraw your consent to the processing at any time
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints in the first instance please contact the Church Secretary. Contact details can be found here.

You can contact the Information Commissioners Office via:

Telephone: 0303 123 1113

or at the Information Commissioner's Office:

Wycliffe House
Water Lane

10. Review date

This privacy notice will be reviewed in March 2024.


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